Office and HR Co-ordinator

Xalient specializes in the convergence and holistic management of identity, cybersecurity, and networking to deliver secure connectivity within a zero-trust framework. Offering world-class Identity solutions and services including IGA, PAM, customer identity, access enforcement and IAM solutions, Xalient also delivers transformative software-defined networking, cybersecurity technologies and managed services.

Established ten years ago to challenge traditional secure networking markets, Xalient has earned recognition as an award-winning global IT consulting and managed services provider. Headquartered in the UK, with additional offices in the USA and across Europe, Xalient boasts a client roster including industry leaders such as Kellogg’s, Avis Budget Group, WPP, and Keurig Dr Pepper.

Innovation drives Xalient's approach, exemplified by MARTINA, an AIOps tool designed to provide visibility and predictive monitoring, now empowering enterprises worldwide. Xalient helps make the world’s largest brands more secure, resilient, adaptable, and responsive to change.

Xalient was named among Europe’s Fastest Growing Companies in 2024 by Financial Times and Statista for the third consecutive year.

Position:

Reporting to the HR Manager, the Office & HR Co-ordinator will ensure that all the day-to-day HR administration and office requirements for the company are delivered to a high standard. A varied role combining general office duties, administrative support to the HR team and in collaboration with the HR Manager and HR Officer, provide HR support and advice to Managers and staff.

This is a hybrid role, working two days from the offices in Leeds and the remaining days at home. Its paying up to £30k (dependent on experience) plus other benefits.

Key Responsibilities

HR Duties:

• Provide administrative support to the HR team including; updating the HR system, preparing change letters and offer packs
• Recognition - co-ordinating and administer employee recognition ie. spot awards, hero of quarter and achievement awards, birthday cards, birthday and sympathy gifts.
• Benefits – co-ordinate the company benefits scheme. Communicate changes to benefit suppliers ie. PMI, cashplan. Ensure employees and other relevant internal departments are informed and details are recorded on the HR system.
• Maintain HR records: training, sickness, etc. for all staff. Indicate to Managers if there are any issues, using the information and any reports you have compiled.
• Prompt Managers when probation periods are due to conclude, in a timely manner. Follow up with the Manager about the outcome of probation and prepare the appropriate letters to conclude or extend it. Initiate the 3 month probation checklist with Managers, ensuring its’ completion.
• Onboarding - Co-ordinate and issue the induction packs and welcome box. Complete the Office and HR system induction with new hires. Organise and co-ordinate the monthly company new starter induction.
• Office events - organise the company Leeds office events and wellbeing and awareness events ie. xpert hr, hosted breakfast/lunch etc. – notify staff and ensure sufficient refreshments are available
• Provide reports on employee engagement through the Company’s Employee Survey tool.
• Work in collaboration with the HR Manager, actively participate in the Company Corporate and Social Responsibility programme.
• Any other ad hoc duties as required.

Office Duties:

• Maintain the office environment in Leeds, ensuring it is of professional appearance and provides a pleasant place to work.
• Manage the office and facilities providers, raising any issues with the relevant party and co-ordinating a resolution.
• Assist staff in respect of office related issues or requirements.
• Ensure meeting rooms are booked and utilised appropriately ensuring catering and refreshment facilities are available for use by staff

Requirements:

· Minimum of A Level education

· Minimum of 2/3 year HR experience. HR qualification ie. CIPD would be preferable.

· Excellent communication skills both written and oral, with a confident manner.

· Experience with MS outlook, Excel, powerpoint

· Mature yet flexible attitude/initiative and with the ability to work on own or within a team.

· Ability to handle confidential information in a professional manner.

· Excellent organisational and prioritising skills.

· Pleasant, confident and convivial manner on a consistent basis.

· Self-disciplined and efficient

· Ability to work to deadlines and be resourceful (with time, budgets and tools at hand)

Other information:

Equal Opportunities Statement

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, gender reassignment, marriage and civil partnerships, pregnancy or maternity or age.