Commercial Coordinator

An exciting opportunity has arisen within our Commercial department for a Commercial Coordinator to join the team based in Leeds on a permanent basis. The Commercial Coordinator is responsible for consolidating all project costs from all stakeholders into project quotes and invoice on a weekly basis.

Key Areas of Responsibility:

* Raising Invoices for all clients in accordance with the relevant customers process to ensure accurate pricing has been applied before submission and recorded on the internal system

* Fulfilling the requirements of the ASDA commercial consolidation service – handling invoices from external agencies and checking them against the client’s price matrix, raising any discrepancies with the agency, consolidation of the projects costs and invoicing back into ASDA

* Working alongside the Commercial Manager to identify and implement working capital reduction in line with company expectations, i.e. Debtor Days, WIP and other improvement initiatives

* Establishing relationship management by communicating externally and internally via e-mail and sharing information with relevant parties involved throughout the invoicing process

* Provide support to the Commercial Manager in carrying out any other duties as agreed.

* Check every invoice received in accordance with the relevant client’s procedures & pricing structure, collating any extra information/documents as required

* Ensure accurate allocation of charges to the relevant stakeholders is applied to all jobs before submission of the weekly invoice

* Chasing queries and obtaining permission from relevant parties to charge certain costs carried out on projects.

* Update the relevant system with job status changes at each stage to ensure accuracy of WIP (sales) reporting

* Deliver invoice estimates to clients right first time for content and formatting

* Resolve any queries promptly, ensuring any changes to invoice amounts are accurately documented

* Support the Commercial Manager in monitoring daily/weekly/monthly sales reported or production of reports requested by the client

Key Requirements:

* Excellent communicator (written and verbal) always

* Organised and calm under pressure

* Friendly, approachable, and flexible – a team player

* Professional

* Proactive, positive, enthusiastic - demonstrates “can do” attitude

* Commercially aware

* Maintain a high level of confidentiality

* Excellent attention to detail

* Able to work in a fast-paced and ever-changing environment

* Demonstrate problem solving and analytical skills and techniques

* Able to organise and prioritise own workload

* Able to work to tight timescales

* Confident with a range of IT applications i.e. Word, Outlook, Excel, and PowerPoint

Selection:

This is an excellent opportunity to join a progressive business who invest in people. Should you feel that your skills and experience match the specification, please forward your covering letter and CV along with your salary expectations to our team. Due to the volume of applications we receive, unfortunately we are unable to provide individual feedback. If you have not heard from us within 7 days after the closing date, then please assume that your application has not been successful