Finance Administrator - Primary School - Leeds

A well-established two-form entry primary school in Leeds is seeking an experienced and detail-oriented Finance Administrator to join its busy school office team. This school sits at the heart of its community and has built a strong reputation for high standards, careful financial management and professional administrative systems.

This is a key role within the school’s operations team, supporting the Headteacher and School Business Manager in ensuring robust financial processes and compliance within a maintained school framework.

The Role

The Finance Administrator will oversee day-to-day transactional finance within the school, ensuring accuracy, efficiency and adherence to local authority regulations.

Responsibilities will include:

• Processing purchase orders and invoices through the school’s finance system

• Managing supplier payments and reconciling statements

• Supporting budget monitoring and expenditure tracking

• Maintaining accurate financial records and audit trails

• Processing staff expenses and occasional payroll liaison

• Managing school income including trips, meals and extended provision

• Preparing monthly reports for the School Business Manager

You will play an active role in ensuring financial procedures align with local authority guidance and internal controls.

The School

This Leeds primary school has recently strengthened its leadership structure and administrative systems, placing clear emphasis on compliance and transparency. The school operates within a structured budget framework and has a proactive approach to financial planning.

The office team is professional, welcoming and collaborative. The School Business Manager is experienced and supportive, ensuring processes are clear and training is available where needed.

The school uses established financial software systems and has recently modernised several of its administrative procedures to improve efficiency and reporting accuracy.

Working Environment

The school office is the operational hub of the building. You will work closely with the Headteacher, School Business Manager and Office Manager to ensure smooth day-to-day running.

The school values professionalism, confidentiality and organisation. Finance and compliance are taken seriously, but the culture remains supportive and practical.

This is not a high-pressure corporate environment — it is a structured school setting where accuracy, reliability and consistency are valued above speed.

About You

• Previous experience in school finance or public sector finance

• Strong understanding of purchase ledger and income reconciliation

• Confident using finance systems and Excel

• Organised, methodical and able to manage deadlines

• High attention to detail and strong data accuracy

Experience within a local authority maintained school setting is advantageous, but not essential if you have strong transferable finance experience.

What’s on Offer

• A stable and well-led primary school environment

• Clear systems and supportive financial leadership

• Opportunities for further training and professional development

• Competitive salary reflective of experience

• A role where your work directly supports pupils and school improvement

This is an excellent opportunity for a Finance Administrator seeking a structured and meaningful role within a respected Leeds primary school.