Administrative Co-ordinator

For questions about this job, contact: Brenna Musto Business Support Manager [email protected] Job Summary Working as part of the Business Support Team within Medicines Management & Pharmacy Services (MMPS), the Administrative Co-ordinator will be accountable and responsible for providing administrative support to the team including supporting the Senior Leadership Team with administrative duties to support service delivery. This will include data management for service improvement projects, using Word, Excel and PowerPoint to interpret, analyse and communicate information to relevant stakeholders where necessary. The duties of this postholder will also include secretarial activities, filing, diary management etc., but will also include developing, maintaining and managing office and information systems in support of the CSU. The postholder will also be responsible for the day-to-day supervision of the secretarial team. Why you should join our Team LTHT is one of the largest acute trusts in England, with Medicines Management and Pharmacy Services (MMPS) being a highly respected and forward-thinking Pharmacy department. Our vision is underpinned by the Trust values; The Leeds Way. MMPS is recognised in the organisation for our collaborative working and we continuously support our workforce to develop to their potential in delivering the best patient care. The Business Support Team (BST) provide a wide range of administrative functions to MMPS to allow clinical colleagues to devote their focus to patients. MMPS is a fast-paced environment but BST are well-versed in supporting one another by sharing knowledge openly and working together to achieve the best outcomes. What you will bring to the role Previous experience in administration/secretarial/personal assistant capacity. An ability to prioritise and manage a variety of tasks and deadlines, achieving required deadlines. An ability to create, interpret and analyse reports, databases and spread-sheet information. A well-developed understanding and knowledge of office-based procedures / systems and ability to implement change and train colleagues where appropriate. Comprehensive experience of using a variety of information systems, software applications and Microsoft Office applications. As well as the ability to learn new systems such as HealthRoster. Highly developed interpersonal skills with the ability to exchange confidential, sensitive or contentious information clearly and effectively at all levels. An ability to accurately transcribe complicated/complex notes and type complicated/complex information while subject to frequent interruptions. Able to exercise judgement when dealing with enquiries to evaluate the situation and resolve problems within their remit, escalating issues appropriately. Please see the attached job description for further information about this vacancy. About Leeds Teaching Hospital NHS Trust Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond. Sponsorship Eligibility To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.