Executive Assistant (Office Lead)

Executive Assistant (Office Lead)

We’re seeking a warm, professional, and highly organised Executive Assistant to support our Chief People Officer. You’ll bring proven experience, reliability, and a naturally supportive approach to the role. Alongside providing high‑quality administrative and business support, you will take full ownership of Office Management for our brand‑new Leeds office—ensuring the workspace runs smoothly, efficiently, and to a consistently professional standard.

This is a key role at the heart of our People team by keeping things moving and be the trusted go‑to person everyone can rely on.

Your key responsibilities will include:

• Extensive calendar and diary management
• Management of Executive email
• Board and Committee pack compilation and distribution
• Attendance at meetings and minute-taking where applicable
• Provision of general administrative support
• Preparation of correspondence, reports, and other documents
• Arrangement of travel and accommodation (including international)
• Liaison with clients, colleagues and other EAs
• Management and oversight of business projects
• Maintaining and monitoring budgets and expenses, including submitting milage
• Arranging dinners, social and corporate events and public appearances
• Production of timelines and reviews of Executive projects

We are looking for someone who can demonstrate:

• Time management to include prioritising tasks, scheduling meetings, and ensuring deadlines are met.
• Outstanding written and verbal communication with the ability to communicate clearly and professionally, both in writing (emails, reports) and in person.
• Ability to build relationships and interact with a range of people, both internally and externally, is essential.
• Handling sensitive information- capable of dealing with confidential matters discreetly, often with access to private business or personal information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), email clients, and calendar tools.
• Anticipating needs
• Strong work ethic and Commitment
• Decision-making skills