Premises and Facilities Lead

Location: Newcastle with regular travel to Leeds offices.

Reporting to: Director of Operations.

Salary: £40-£45k pro rata.

Hours: Part-time (22 – 25 hours per week across 4 or 5 days).

Purpose of role

The Premises & Facilities Lead is responsible for ensuring that the firm’s office environments are safe, well maintained and support the day-to-day needs of employees and clients.

The role will operate across both Newcastle and Leeds providing coordination, oversight and delivery of facilities related activity including supplier management, maintenance planning and office improvement projects.

The role is focused on ensuring that facilities activity is planned, coordinated and delivered effectively, working with suppliers and internal teams.

Key responsibilities

Office & Premises Coordination

• Coordinate and oversee the effective management of all office environments across the firm.
• Ensure offices are safe, functional, compliant and well maintained.
• Work with teams in each location to understand operational needs and ensure facilities support day-to-day working.
• Maintain visibility of building condition, infrastructure and workspace suitability.

Maintenance & Improving Planning

• Identify maintenance and improvement requirements across all offices.
• Coordinate maintenance and improvement works from planning through to completion.
• Obtain quotes and engage appropriate contractors.
• Ensure works are scheduled and delivered with minimal disruption to business operations.
• Monitor progress and quality of works, addressing issues where required.

Supplier & Contractor Coordination

Coordinate relationships with facilities-related suppliers, including:

• Building maintenance.
• Cleaning.
• Utilities.
• Deliveries and couriers.
• Office services and equipment.
• Monitor supplier performance and service levels.
• Resolve issues proactively and escalate where required.
• Support periodic review of supplier arrangements to ensure value and quality.

Newcastle (Heritage Building) Oversight

• Maintain awareness of requirements associated with managing a heritage/listed building
• Ensure any works are compliant with relevant planning and heritage considerations
• Liaise with landlords, managing agents, local authorities, contractors and specialist advisers as required
• Support the balance between maintaining building integrity and ensuring a functional working environment

(Experience in heritage buildings desirable but not essential — willingness to learn is key).

Health, Safety & Compliance

• Coordinate health and safety activities across all premises.
• Ensure relevant checks, schedules and compliance requirements are maintained.
• Work with internal teams to support safe and compliant working environments.
• Project Support (Premises & Office Changes).

- Office moves.

- Space reconfiguration and improvement.

- Workspace optimisation.

- Coordinate activity across suppliers, teams and stakeholders.

- Ensure projects are delivered in a structured and controlled way.

Key Skills & Attributes

Proactive approach: ability to anticipate needs and plan ahead rather than react.

Strong coordination skills: able to manage multiple activities across locations.

Project delivery capability: confident coordinating work from scope through to completion.

Supplier management: able to manage relationships and hold suppliers accountable.

Communication & collaboration: able to work effectively across teams and offices.

Practical problem solving: able to resolve issues efficiently and pragmatically.

Adaptability: comfortable working in a varied and evolving operational environment.

To apply please send your CV and cover letter to ***email_hidden***.