Executive Administrator

At Zenith, we've been leading the transition to sustainable vehicle solutions for over 30 years. As the UK's largest independent vehicle solutions provider, we're proud of our people, our award‑winning service, and our ambition to make mobility smarter, greener and better for everyone. We're now looking for a highly organised Executive Administrator to support our Executive Office and Executive Committee (ExCo).

Reporting to the Executive Assistant, you'll provide high‑quality administrative, diary and meeting support to nine senior leaders in a fast‑paced, dynamic environment. This is a fantastic opportunity to work at the heart of the business, gaining direct exposure to Executive Committee members while developing a strong understanding of how strategic decisions are shaped within a modern, complex organisation.

You'll play a key role in supporting high‑level meetings, executive communications and the smooth running of our most senior forums. Joining a collaborative, high‑performing Executive Office, you'll be part of a team that values professionalism, quality and discretion. If you enjoy keeping things organised, communicating confidently with others and delivering an excellent service, this role could be a great fit for you!

What You'll be Doing

• Managing diaries, meeting rooms, and scheduling for Executive Leaders
• Coordinating ExCo and Senior Leadership meetings, including preparing agendas and monthly meeting packs
• Working with senior teams (Finance, People, Tech) to confirm agenda items, request papers, and prepare materials
• Sending meeting papers in advance to relevant stakeholders
• Supporting town halls across Finance, People, and Tech by helping construct and format PowerPoint content
• Coordinating travel, accommodation, logistics and processing expenses
• Acting as a professional, trusted point of contact for senior stakeholders
• Providing additional administrative support to the Executive Assistant

What You'll Bring

We're looking for someone who brings:

• Strong administrative experience in a busy, professional environment
• Excellent organisational and time‑management skills with strong attention to detail
• Confidence communicating with senior leaders and the ability to adapt communication style
• High levels of professionalism, discretion and confidentiality
• Resilience and the ability to remain calm under pressure
• A proactive, “can‑do” approach and a strong sense of ownership
• Confidence using Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)

Why Zenith?

We're proud to be:

• Award‑winning - Leasing Company of the Year (Fleet News Awards 2023), Leasing Company of the Year: more than 20,000 vehicles (Fleet News Awards 2026), Large Business of the Year Award (Yorkshire Post Excellence in Business Awards), Diversity and Inclusion Award (Yorkshire Post Excellence in Business Awards), Wellbeing Award (Fleet News Awards 2025).
• Sustainability champions – over 41% of our fleet are Battery Electric Vehicles (BEVs) and we're a carbon‑neutral organisation.
• Innovators - Investing £25 million in transformation, with a thriving fleet of 169,910 vehicles
• Inclusive - with colleague‑led diversity networks and a culture where everyone can thrive
• A place to grow - clear pathways through our MyGPS personal development framework

What's in it for You

• Salary from £26,215
• 24 days annual leave plus your birthday off, with the option to buy more
• Life Insurance, Critical Illness Cover, Dental and Health Cash Plans
• Tech Scheme, Car Sacrifice Scheme, Cycle to Work Scheme, Season Ticket Loans
• Development opportunities through our MyGPS personal development framework
• Perks at Work - discounts on everyday essentials
• Onsite GP, Employee Assistance Programme, Mental Health First Aiders
• Sports and social clubs, company activities, and team events
• Inclusive culture with colleague-led equality networks
• Free onsite parking
• Agile and hybrid working, agreed with your manager to suit you, your team and the business

Sounds like the right opportunity for you? Apply now!

We want to positively encourage differences in Zenith and believe it is critical to our success as a company. Zenith is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

INDGEN