Recruitment Coordinator

Recruitment Coordinator

Location: Elland Road, Leeds, UK

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Reports to: People Services Manager

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Join the Team Behind the Team

At Leeds United, we know that success on the pitch starts with strength behind the scenes.

The Recruitment Coordinator plays a key role in supporting the hiring process by ensuring a smooth and efficient experience for both candidates and hiring teams. The Recruitment Coordinator will act as a key brand ambassador, ensuring Leeds United is represented as an employer of choice to all external candidates. They will play a vital role in delivering a professional, engaging, and positive candidate experience, ensuring that every individual leaves the recruitment process with a strong and favourable impression of the club, regardless of outcome.

In this position, you will support the Recruitment People Partner with key recruitment administration across internal and external recruitment, including managing recruitment trackers, posting job advertisements, setting agendas, coordinating interview panels aligned to our EDI strategy, and handling candidate correspondence. Strong organisational skills and attention to detail are essential, as the role involves juggling multiple priorities and maintaining accurate records.

You will represent the Recruitment People Partner on interview panels for entry-level roles and support external careers fairs and speaking engagements.

The ideal candidate is highly organised, proactive, and comfortable working in a fast-paced environment. Excellent communication and interpersonal skills are critical, as you will interact with a diverse range of stakeholders. The Recruitment Coordinator should also demonstrate discretion when handling sensitive information and a commitment to delivering a high-quality hiring experience.

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What You’ll Be Doing

This role is an excellent opportunity for someone looking to build a career in talent acquisition or human resources, offering exposure to end-to-end recruitment processes and the chance to contribute directly to the growth and success of Leeds United.

Key Responsibilities:

Interviews and Career Events

Coordinate and schedule interviews across multiple stakeholders, ensuring alignment of calendars and a seamless process

Manage end-to-end interview logistics, including booking meeting rooms or virtual links and confirming attendance

Prepare and distribute interview schedules and materials to hiring teams in advance

Act as a delegate for the Recruitment People Partner on interview panels for entry-level roles

Sit on the panel for assessment centres for high-volume casual recruitment, ensuring a safer recruitment process is followed as per the club policy

You will support the Recruitment People Partner with external careers fairs and speaking engagements.

Candidate Experience & Communication

Act as the primary point of contact for candidates, providing timely updates and responding to queries

Managing internal and external recruitment administration

Ensure a professional, engaging, and positive experience throughout the recruitment process

Facilitate clear communication between candidates, recruiters, and hiring managers

Support the Recruitment People Partner with organising and facilitating candidate assessment centres between Elland Road and Thorp Arch

Recruitment Administration

Manage the internal careers mailbox

Support junior-level or casual roles, high-volume shortlisting

Maintain and update the Recruitment Tracker with accurate candidate information and status updates

Manage job postings across various platforms, ensuring consistency and accuracy

Prepare recruitment documentation, including candidate summaries, interview guides, and evaluation forms

Onboarding & Pre-employment Checks

You will support the wider People Services team by providing cover for the People Services Administrator and assisting with additional activities where required, such as onboarding.

Reporting & Process Improvement

Maintain recruitment trackers and generate reports on key hiring metrics such as time-to-fill and pipeline activity

Identify opportunities to improve recruitment processes and enhance efficiency

Support continuous improvement initiatives within the talent acquisition function

Compliance & Stakeholder Management

Ensure all recruitment activities comply with company policies, data protection requirements, and employment legislation

Support the Recruitment People Partner with recruitment campaigns, employer branding initiatives, and hiring events/ assessment days as needed

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What We’re Looking For

We’re looking for someone proactive, personable, and who thrives in a busy environment. You’ll be a key point of contact at the academy, so building trust, staying organised, and maintaining confidentiality are all essential.

You’ll have:

• Proven experience in a highly administrative role, within

  Recruitment

  ,

  HR

  , or a

  fast-paced office environment

• Demonstrated experience managing high volumes of administrative tasks with accuracy and efficiency

• Familiarity with recruitment processes, including interview coordination and candidate management

• Proven experience using applicant tracking systems (ATS), HR systems, or databases/ trackers

• Experience maintaining and managing large volumes of data, ensuring records are accurate, consistent, and up to date

• Experience coordinating diaries, meetings, and logistics in a structured and efficient manner

• Confidence in handling repetitive tasks while maintaining a high standard of quality and consistency

• Ability to work methodically, follow processes, and meet tight deadlines

Desirable

CIPD level 3

Experience in recruitment – either agency or in-house

Experience or training in best practice interviews and scoring

Knowledge of Safeguarding with associated DBS levels

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Why Should You Join Leeds United?

Whether you are on the pitch or behind the scenes here, we’re united by passion, pride, and a drive to always improve. You’ll be joining a supportive people team where your voice is valued and your development matters.

In return for your dedication, you’ll receive a competitive salary package and pension scheme, along with a range of exciting perks.

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If you’re looking to take the next step in your HR journey and want to be part of a club that’s as committed to its people as it is to performance, we would love to see your application.