Obstetrics Medical Secretary (XN04)

For questions about this job, contact: Name: Kyla Wardman Position: Patient Services Coordinator Email: [email protected] The post-holder will: Work closely with the consultant and his team, clerical, secretarial and other Trust staff to ensure the delivery of a co-ordinated and consistent operational management service. Drafting standard clinical letters on behalf of the Consultant prior to checking and signing by the Consultant. Provide and receive routine information requiring tact/provision of sensitive information. Exchange information with patients and staff for appointments, admissions and meetings verbally, in person and in written format. Filing correspondence and results of tests/investigations in a timely manner and liaising with the Consultant with reference to these results. Supporting the consultant in his/her wider role eg medical committees, research activities, producing publications, in role of Regional Adviser etc. Compiling and collating data from various sources, following up contributions to publications etc. including assembling information in an appropriate format for the Consultant. Creating and maintaining appropriate record systems. Using a range of IT skills to support the clinical work of the consultant eg development of databases and spreadsheets, inputting and reporting from these on a regular basis and preparation of power point presentations. Provide training and support to clerical or trainee staff and to new/temporary staff, checking their work and allocating work to ensure the most urgent work is given priority. Liaising with patients, general practitioners and hospital staff. Respond to written and telephone enquiries in a polite and helpful manner, prioritising messages and taking responsibility for any follow-up action. Handling the administrative process for the admission of patients and liasing with appropriate colleagues to achieve the smooth and timely admission of the patient. Give support to ensure effective running of all clinics by taking to and collecting from the clinical areas all information relevant to patients attending that clinic. Support administrative processes where clinics need re-scheduling. Work as part of the administration team and, when necessary, provide interdepartmental cover, where appropriate and in discussion with the line manager. Comply with the requirements dictated by regulatory bodies and their code of practice throughout all disciplines in the CMT, the Leeds Teaching Hospitals Trust and the NHS. Other duties as applicable: Maintain an accurate and up-to-date waiting list/patient target list (PTL) under the instruction of the consultant/s. Maintaining an efficient process for ensuring that all results are received, seen by a doctor, actioned and available in patients’ medical case notes when attending clinic. The post-holder may be expected to deputise in a supervisory capacity as and when required. About Leeds Teaching Hospital NHS Trust Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond. Sponsorship Eligibility To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.